REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE VILLAGE OF TAMPICO
October 19, 2021
7:00 PM
Reagan Community Center
Mayor Kristine L. Hill called the Regular Meeting of the Tampico Village Council to order at 7:00PM.
Commissioners Jim Coleman, Jennifer Morales and Tammy Kendell were present. Commissioner Ryan DeBrock was absent. Chief Mike Lewis, Village Utilities Clerk, Jamie McIntire, and Village Public Works employee, Tyler Chriest, were also present. Village Clerk, Kathy Leathers, was also present and recorded the written and audio minutes.
Mayor Hill led those present in the Pledge of Allegiance.
On a motion made by Commissioner Kendell, second by Commissioner Morales, a Class E Liquor License was approved for Casey’s Retail Company, DBA Casey’s General Store #1304, 201 S. Main St., from November 1, 2021 to April 30, 2022 for a fee of $600.00. “Yes” votes were Coleman, Morales, Kendell and Mayor Hill. The motion carried. The $600.00 fee was paid.
On a motion made by Commissioner Coleman, second by Commissioner Kendell, a Class A Liquor License was approved for Kickback Saloon, (Bonnie Anderson), 102 N. Main St., from November 1, 2021 to April 30, 2022 for a fee of $400.00. “Yes” votes were Coleman, Morales, Kendell and Mayor Hill. The motion carried. The $400.00 fee was paid.
On a motion made by Commissioner Morales, second by Commissioner Coleman, a Class A Liquor License was approved for the Break Room Pub n Grub, LLC, (Jared and Shayann Strader), 122 S. Main St., from November 1, 2021 to April 30, 2022 for a fee of $400.00. “Yes” votes were Coleman, Morales, Kendell and Mayor Hill. The motion carried. The $400.00 fee was paid.
Owner of Kickback Saloon, Bonnie Anderson, said she had a question about the Liquor Licenses. She asked why the Liquor License number given by the Village always changes. Clerk Leathers advised that it helps the Village office keep track of the records. Anderson explained why she asked is because the State always keeps the same number and it would make things easier for the time line of filing with the State, if the Village was also able to keep the same Liquor License number as well. Clerk Leathers advised that she’ll look in to the option of being able to keep License number’s the same for our area businesses.
Minutes of the September 13, 2021 Closed Special Meeting were approved as presented.
Minutes of the September 21, 2021 Closed Meeting were approved as presented.
Minutes of the October 5, 2021 Regular Meeting were approved as presented.
Minutes of the October 5, 2021 Closed Meeting were approved as presented. Commissioner Coleman said he had a question. Mayor Hill advised that his question will have to wait until the meeting goes in to Closed Session.
Reports of Village Officials
Mayor Hill apologized that she misspoke on what Willett & Hofmann would charge if the Village went with them. Mayor Hill was under the assumption that Test Inc. would charge $500 per month for the testing of the water and sewer. That’s not true, that is the charge for the gentleman coming out to do the test and the maintenance. Mayor Hill inadvertently tagged that on to Willett & Hofmann’s bid. It should be $15,120 instead of the $21,120 that was previously stated.
Mayor Hill advised that she and Public Works employee, Tyler Chriest, met with Matt Hansen and Dan Lewis last week about the Sanitary Sewer System Rehabilitation Project which is about to go out for bid and hopes to be completed by next summer.
Mayor Hill reported that she and Chief Lewis had a conference call with ComEd involving training with their joint operation center so the Village can have the emergency preparedness ready, to be able to access the portal and update on the Village’s critical facilities and to report any information such as down wires on vehicles or any instances that need to be addressed quickly.
Commissioner Kendell advised that she spoke with Chriest about sidewalks in the Village that need to be addressed this year. Chriest reported that he requested quotes from cement contractors which vary a bit due to needing more areas repaired than what was originally addressed. Those quotes haven’t been typed up just yet but can be made available to the Council if requested. Chriest advised that Hubbard & Sons quoted $12 per square foot. One of the areas needing repaired is 161 square feet by Sandrock Insurance which would cost right around $1,900. Chriest advised that he also spoke with Tyson Kullerstrand who quoted $7.50 per square foot with a minimum of $1,500 and he would not be able to do the work until next spring. Concrete Works quoted to Chriest that all the work needed by the Village could be done for $2,000 – $2,500. Chriest advised that the Village could complete some of that work if he had additional help.Chriest just needs to know from the Council on whether he should start this project this year or next. Mayor Hill advised that the storm drain has to be taken care of this year and Chriest agreed. Kendell reported that Chriest will be handling all the removals and setting the base. Chriest reported that it would be smart to take care of all that needs repaired due to the 3 yard minimum that is charged for the concrete. Kendell asked what the time frame would be for the work done by Concrete Works? Chriest replied that they do have other work lined up but they would be able to squeeze the Village in. Mayor Hill advised that this needs to be addressed and Kendell agreed but wasn’t sure if there were still funds left in the budget to start this project. Chriest advised that the gentleman he spoke with about the project is Mark Meador. He just completed all the concrete work at Art Sages. Chriest said he’s confident in his ability to do good work and thinks it is a good quote. Clerk Leathers advised that the Village does have the funds to complete that project. Chriest advised that his cap for the project is $2,500 but could possible come below that amount. Kendell asked Chriest if he was confident that he could get everything ready for the project which he replied yes. He would need a full day to get everything prepared. Mayor Hill advised that the storm sewer has to be completed but also the sidewalks that currently have barricades on them could be a safety hazard. Chriest advised that he also spoke with PAB Concrete Cutting about grinding the uneven slabs. Chriest measured about 70 feet of uneven slabs which PAB quoted approximately $1,000 for that work. Mayor Hill advised that could be addressed next spring and use cold patch for now.
Chriest went on to report that the Kimball Street Lift Station is currently down a pump. Chriest provided the Council information showing the cost to repair the pump and the cost to replace the pump. Mayor Hill advised that the warranty differs quite a bit with the 2 different options. Chriest reported that 2007 was when those pumps were installed. The warranty options are either 3 years or 30 or 90 days. Kendell asked if the pumps are ever worked on and Chriest advised that it’s usually general maintenance and inspections. Mayor Hill advised that there has also been some minor repairs. Village resident, Deb TerBush, said she thought both lift stations were down when we had the flooding and they were repaired up to code during that time. Chriest advised that they probably would have taken care of any issues there may have been during that time. Chriest said he is aware of some work being down towards the top half of the lift station but there wasn’t an actual pump replaced. Mayor Hill advised that no pump would have been able to keep up during that time. Mayor Hill reported that she feels the 3 year warranty makes a lot more sense.
Chriest reported that he looked in to some Vac Truck Services to clean some of the storm drain inlets. Chriest advised that there has been some flooding starting at the North entrance of Casey’s up to East Booth street, so he personally dug them out by hand and tried jetting it but a vac truck would get that problem taken care of. Chriest provided quotes for vac trucks to the Council. Topper came out and did an inspection with Chriest. The owners of Topper said Tampico is near and dear to their heart, so they would really like to help out. Chriest advised it may take up to 8 hours to complete and Topper quoted that at $960. Mayor Hill
said that seems pretty reasonable. Commissioner Coleman asked how many different places would that by. Chriest replied by Sandrock Insurance, right there by Casey’s and then heading down Main street right before it gets to Kimball street. Mayor Hill advised that a vac is used typically, so this is not something new. Chriest advised that he’s going to try and maintain the issue but he has to get ahead of it first. Mayor Hill reported that it needs to get done before winter otherwise there will be a real mess. Chriest advised that’s all he had.
Commissioner Coleman asked Chriest if he had to prioritize the projects, which would be your first priority to get done? Commissioner Kendell said irregardless there needs to be a decision made on the pump because that could take up to 5 or 6 weeks. Chriest reported the pump does need done because if it fails, the other pump that’s in there, it’s the main pump that pumps all the sewage to the treatment plant. Clerk Leathers advised that these decisions do not need a motion and a second. A simple consensus among the Council would suffice. Mayor Hill said she agreed and it’s need to be done otherwise there could be a lot of damage. Coleman asked if the grinding could be put off until next year and Chriest replied yes. Coleman asked would the Vac Trucks need to be the next project completed before winter or would it be the sidewalks? Chriest said it’s kind of a toss up. Chriest is worried about the storm drains in the chance that the winter ice melts and then refreezes. There could be 5 to 6 inches of ice there because it’s not letting some of the water go. Chriest reported that the sidewalk situation, if you went by there it is pretty bad. Kendell asked if the pump and the vac truck would come out of the sewer side of the budget and then the sidewalk would be figured out? Clerk Leathers replied yes, you can do all those things. Mayor Hill and Kendell both agreed to all. Coleman said get the pump done, get the vac service here then get the sidewalks done. Kendell advised that she agreed if the warranty is better on the newer pump, why wouldn’t you go with that. Coleman replied I don’t have a problem with that. Mayor Hill agreed. Clerk Leathers advised that we have the funds so Tyler can go ahead with his plans. Mayor Hill agreed.
Mayor Hill asked Chief Lewis if he had anything to report. Chief Lewis replied that he made a call to get the 35 mile per hour sign removed that is located on Main street heading North out of town. Chief Lewis also advised that he spoke with Mayor Hill about getting 25 mile per hours signs posted within the Village. Chief Lewis reported that people in town aren’t understanding that the speed limit is 25 miles per hour unless otherwise posted. Being able to see the speed limit will help with that. Mayor Hill advised that the speed zone going North out of town was changed a long time ago from 35 to 30 miles per hour. Chief Lewis said that sign will be removed and replaced with a 30 miles per hour sign.
Chief Lewis then reported that as far as the other investigations are going, they’re all going very well and we’re pretty much done with them. Chief Lewis advised that we’re now waiting on the State’s Attorney’s office to do their thing. Commissioner Coleman asked do you mean from the September 21st meeting when you were discussing the sexual assault cases? Chief Lewis replied yes. Coleman asked all 13 of them are all done? Chief Lewis replied yes. Coleman replied that makes me feel better.Chief Lewis reported that we had another pop up. It’s not a sexual assault, it’s a child porn case. Chief Lewis reported that we’ve got the Illinois State Police involved with that one, so they’ll pretty much take the brunt of that one. Chief Lewis said all we have to do is generate the report because they have the technical resources to do that stuff. That’s what they do. Chief Lewis advised we’re good there. Other then that, everything has been going really well.
Remarks from Guests
Recreation Board Members, Wendi Ketchum and Mallory Wetzell, were present to report updates. Ketchum advised that they need the Councils approval to appoint Allison Sharp and Zach Bryan on to the Recreation Board. Ketchum advised that they would also like to recommend Kevin Wetzell to be the 5th member to the Recreation Board. He already volunteers so much time with the ball diamond. Mayor Hill said that will be taken care of in Unfinished Business.
Mallory Wetzell reported the Recreation Board had a meeting last week and spoke about the concession stand at the ball diamond. There is a fund for the Rec Board to do repairs and a water heater does need to be purchased. The concession stand is currently without one because it broke. Wetzell advised that will be needed to pass the health inspection next year. Wetzell advised that there will also be much needed updates to the cabinets in the concession stand. That work will hopefully start either this fall or early spring before baseball starts.
Wetzell reported that the Rec Board held a park clean up on September 26th at Booth park. The port a potty was removed from the park for the season, so the last part of that building will be painted soon. Wetzell reported that 4 or 5 kids showed up to help out with the clean up and were rewarded with some ice cream.
Mallory Wetzell then reported that the Tampico Festival has started planning for the 2022 event. The dates are set for July 14th through the 17th.
Wetzell reported that there are a few Halloween events happening in the Village. The Rec Board will be holding a youth Halloween Dance here at the RCC gym on Friday October 29th. There will also be a Trivia Event for the baseball program on Saturday October 23rd with currently 5 teams registered at the Kickback Saloon. On Halloween, the Tampico Festival will be holding a scavenger hunt from 1:00PM to 4:00PM. Then there will be a Trunk or Treat event held on Main street.
Wendi Ketchum reported that during the Booth park clean up, they noticed that one of the poles holding up the fence to the tennis courts is completed rotted on the bottom. Mayor Hill said Chriest can look at it and advise us on what to do. Chriest said he’ll take a look at it.
Mallory Wetzell said she had one more question in regards to the Tampico Festival. The last two years the Tampico Fest has been ran through the Village. Wetzell advised that she met with Clerk Leathers and Utilities Clerk, Jamie McIntire, about how to move forward and it was recommended to make the committee a Not for Profit, which Wetzell reported they are in the process of starting a Not for Profit for Tampico Fest and all the events held around town. Wetzell advised they do need a physical address to use for the Not for Profit and it does have to be a business address. Wetzell requested the use of the Village Hall physical address for the Not for Profit. They have established a P.O. Box here in Tampico so all mailing would go to that, but they are in need of the physical address. The Mayor, Clerk and Council all agreed that would be fine.
Commissioner Kendell said before it becomes an issue, what is the Village ordinance for burning in the fall? Clerk Leathers advised you can burn most days but it must be put out by dusk, and there is no burning at all on Halloween day.
Unfinished Business
A motion was made by Commissioner Kendell, second by Commissioner Coleman, to approve the Dismissal of Don Jensen from the Tampico Recreation Committee. “Yes” votes were Coleman, Morales, Kendell and Mayor Hill. The motion carried.
A motion was made by Commissioner Kendell, second by Commissioner Coleman, to approve the Dismissal of Amanda Kendall from the Tampico Recreation Committee. “Yes” votes were Coleman, Morales, Kendell and Mayor Hill. The motion carried.
A motion was made by Commissioner Coleman, second by Commissioner Morales, to approve the Appointment of Zach Bryan to the Tampico Recreation Committee. “Yes” votes were Coleman, Morales, Kendell and Mayor Hill. The motion carried.
A motion was made by Commissioner Kendell, second by Commissioner Morales, to approve the Appointment of Kevin Wetzell to the Tampico Recreation Committee. “Yes” votes were Coleman, Morales and Kendell. Mayor Hill abstained. The motion carried.
A motion was made by Commissioner Morales, second by Commissioner Coleman, to approve the Appointment of Allison Sharp to the Tampico Recreation Committee. “Yes” votes were Coleman, Morales, Kendell and Mayor Hill. The motion carried.
New Business
Next the Council began reviewing Insurance Coverage through the Illinois Municipal League Risk Management Association for 2022. Clerk Leathers reported that for the 2nd year in a row, they have not raised the rates on us. Generally in light of the budget, those funds are fixed in the budget from the Property Tax that we do receive. Clerk Leathers suggested paying half now and paying the other half next year, which is Option #3 on the sheets of information provided to the Council. A motion was made by Commissioner Morales, second by Commissioner Coleman, to go with Option #3 – Paying in 2 installments of $15,471.95 by December 17, 2021 and $15,471.94 to be paid by May 20, 2022. “Yes” votes were Coleman, Morales, Kendell and Mayor Hill. The motion carried.
The Council began to discuss a possible contract with Test Inc. Mayor Hill asked if there has been a response from the insurance company yet? Clerk Leathers said they will issue them as an additional insurer with a certificate of coverage whenever the Village would like them to. Mayor Hill asked did they look over and approve the contract? Clerk Leathers replied yes, they said there would be no problem at all. Mayor Hill said at the next meeting we can approve the Test Inc. contract. Clerk Leathers said my question is you have a contract with Willett & Hofmann, correct? Mayor Hill said yes and we have to give them a 30 day notice. Clerk Leathers replied yes. Would you like our office to draft a letter to Willett & Hofmann? Mayor Hill replied yes. Chriest had a question on the contract with Test, Inc. It does not state in the Test contract but it is an EPA requirement that the water is monitored daily. That’s mainly for the fluoride and chlorine chemical feed. Chriest said that is going to require me to work every Saturday and Sunday and I think that’s just something we’ll have to do because it is an EPA standard. Mayor Hill advised that once we get someone hired we can train them to split the duties so it’s not totally on Chriest. Commissioner Morales asked Chriest how long does that take him to do. Chriest replied about an hour. Throughout the week it’s almost a two hour job but on the weekends a water test doesn’t need to be done, they just want the chemical feed reported. As long as there isn’t anything showing out of line, there’s no reason to test it or to work on a pump.Commissioner Kendell said if everything looks good you can just record it and be on your way. Chriest replied yes. Chriest advised that he did report on the chemicals this past Saturday and Sunday, and said from here on out he better keep doing it. Mayor Hill advised that it wouldn’t hurt.
Building Permits
Building Permits issued by Village Zoning Administrator, Art Spencer, was 111 S. Benton St. – Porch Roof.
Communications
Clerk Leathers provided information from the Illinois Municipal League with their Covid update. Governor Pritzker reissued governor orders again but will possibly be lifting all bans by the holidays. It seems to change on a daily basis.
Bills were ordered paid on a motion by Commissioner Kendell, second by Commissioner Morales. Mayor Hill advised she had one question with the bills. She said I keep seeing uniforms on the bills and she thought we no longer provided those. It’s not much but…Clerk Leathers advised that the Aramark bill is for the entry way rugs that get changed out every week to help keep the building cleaner. Mayor Hill said ok, roll call. “Yes” votes were Coleman, Morales, Kendell and Mayor Hill. The motion carried.
A motion was made by Commissioner Morales, second by Commissioner Kendell at 7:46 PM, to leave the Regular Meeting and go into a Closed Session to discuss the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Employees of the Public Body and Possible Action on Any Item Discussed in Closed Session as Allowed by 5 ILCS 120/1 and the Illinois Open Meetings Act. “Yes” votes were Coleman, Morales, Kendell and Mayor Hill. The motion carried.
A motion was made by Commissioner Kendell, second by Commissioner Morales at 8:11 PM to leave the Closed Session portion of the meeting and return to the Regular Open Meeting. “Yes” votes were Morales, DeBrock, Kendell and Mayor Hill. The motion carried.
A motion was made by Commissioner Morales, second by Commissioner Kendell, to accept the Resignation of Tom Pierce as Public Works Superintendent for the Village of Tampico. “Yes” votes were Coleman, Morales, Kendell and Mayor Hill. The motion carried.
The meeting adjourned at 8:13 PM. The next Regular Meeting of the Tampico Village Council will be Tuesday, November 2, 2021 at 7:00 PM in the Reagan Community Center located at 202 W. Second Street
Kathy A. Leathers
Clerk
Kristine L. Hill
Mayor
MINUTES APPROVED THIS 2nd DAY OF November, 2021
**These minutes are not official until signed, dated and sealed by the Village Clerk**
