REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE VILLAGE OF TAMPICO
August 16, 2022
7:00 PM
Reagan Community Center
Mayor Kristine L. Hill called the Regular Meeting of the Tampico Village Council to order at 7:00 PM.
Commissioners Tammy Kendell and Ryan DeBrock were present. Commissioners Jim Coleman and Jennifer Morales were absent. Chief Lewis, Village Superintendent, Tyler Chriest, and Village Utilities Clerk, Jamie McIntire, were also present. Village Clerk, Kathy Leathers, was also present and recorded the written and audio minutes.
Mayor Hill led those present in the Pledge of Allegiance.
Minutes of the July 19, 2022 Regular Meeting were approved as presented.
Reports of Village Officials
There were no reports from Village Officials at this time.
Remarks from Guests
There were no remarks from guests at this time.
Unfinished Business
There was no unfinished business at this time.
New Business
First the Council reviewed Ordinance NO.O03-22-08-02 an Ordinance Authorizing the Sale of Certain Personal Property Owned by the Village of Tampico. There are several Used Room AC Units, Heating/Blower Unit Used in the Gym, and a Boiler Unit – either whole or parted. Mayor Hill advised that some of the AC Units were purchased at the price of $600.00 so they now value at approximately $200.00. One was delivered to Deer Valley as promised and there is another already spoken for. After researching the Heating/Blower Unit values at approximately $1,000.00 as it is in great condition. Mayor Hill advised that we’ll trying using word of mouth, Facebook, Around Ptown and such to get the information of items for sale out for people who may be interested in purchasing. There is also a Gravely 272Z 72” deck Diesel Mower that the Village will try to sell at auction “as is”. A motion to approve the ordinance was made by Commissioner DeBrock, second by Commissioner Kendell. “Yes” votes were DeBrock, Kendell and Mayor Hill. The motion carried.
Next on the Agenda was to review Change Order #1 Allowing Hoerr Construction, Inc. an Extra 60 days to complete the Sewer Relining Project. Mayor Hill advised that this was discussed in July but then the last meeting was canceled so the Mayor signed the approval but would still like the motion of approval by the Council. A motion to approve Change Order #1 was made by Commissioner Kendell, second by Commissioner DeBrock. “Yes” votes were DeBrock, Kendell and Mayor Hill. The motion carried.
Next the Council reviewed Change Order #2, Replacement of an Approximate 12” Sanitary Sewer and Two (2) Service Connections. Mayor Hill advised that this would be no cost to the Village because it will still be covered by grant funds. A motion to approve Change Order #2 was made by Commissioner DeBrock, second by Commissioner Kendell. “Yes” votes were DeBrock, Kendell and Mayor Hill. The motion carried.
Next on the Agenda was to discuss Hiring a New Auditing Firm. Mayor Hill advised that Clerk Leathers has been trying to contact possible Audit Firms and the Village did receive a response from CliftonLarsonAllen LLP out of Dixon. They are a national company. They gave the Village a bid which that information was given to the Council to review. Mayor Hill asked Adam Pulley, CPA for CLA, a few questions and the Council was given the response with their meeting information tonight. The Village will be forced to file an extension because of the circumstances of the situation. Mayor Hill advised that it does look pricey at $31,500.00 but the Village spent $26,725.00 last audit with the Village’s previous audit firm. Clerk Leathers advised that the Village had appointments set with our previous auditing firm in June. They would have had the audit done before the October deadline for the Comptrollers office but as it is now and with it already being August, if the Village does not get an auditing firm soon the Village may face some stiff penalties after December 12th. The Village will apply for an extension, then apply for another extension explaining to the Comptrollers office what happened. Commissioner Kendell asked if the Village agrees to the CLA this year, will we also be tied into them for next year? Mayor Hill replied that they did request 2 years with the Village because the first year will be daunting. Clerk Leathers advised that it would be in the Village’s best interest to do so. You could contact other firms but they have a lot of clients coming in so there was no way to get any others here. A motion to approve hiring CliftonLarsonAllen LLP as the Village’s new Auditing Firm was made by Commissioner DeBrock, second by Commissioner Kendell. “Yes” votes were DeBrock, Kendell and Mayor Hill. The motion carried.
The Council began to review Motor Fuel Tax Project Costs. Mayor Hill advised that she and Tyler Chriest met with Willett Hofmann, Geoff Smith, and came up with the areas around town that need to be addressed. Those listed are Casey’s Alley which is really he Men’s Club Drive side street. Then there’s the Break Room Alley which is by the elevator, and the alley between east Booth street and east Market street. Then lastly Canal street which may not get completed this year but we wanted to get it on the list to be completed. It was suggested to cold patch it for preliminary work with the Village’s motor fuel tax funds. Mayor Hill advised that the Village does have the motor fuel tax funds to use and they need to be used. Hopefully a majority of the work can be completed this fall. Commissioner DeBrock advised that Canal street should be the top priority but Mayor Hill explained that it will be hard to get the crews here for that work at this time. The work also may be completed all in the same time frame. Chriest advised it’s because of the seal coating and finding contractors to do the work is why Canal street might not get done this year. Kendell advised it also depends on when the bid happens and what the weather is like. You can’t do seal coating in colder temperatures. A motion to approve the Motor Fuel Tax Project Costs was made by Commissioner Kendell, second by Commissioner DeBrock. “Yes” votes were DeBrock, Kendell and Mayor Hill. The motion carried.
Building Permits
Building Permits issued by Village Zoning Administrator, Art Spencer, are 210 S. Benton St. – Siding House.
Communications
Tyler Chriest advised that there is going to be a cost increase with Viking Chemical. Chriest did shop around for chemical prices and Joe Glynn with Test Inc. did refer Chriest to Hawkins, Inc. which is a company he’s uses at other facilities. Hawkins does have chlorine available for half the price. Instead of dealing with drums like with Viking, Hawkins will provide the Village a tank that they will come out and fill when needed. Hawkins can also provide fluoride. The Village will continue to receive it’s phosphate from Water Solutions.
Chriest also advised that the Village has a couple scales down. The cost to replace is approximately $2,600.00 per scale. The Village needs two for an approximate cost of $5,200.00. Commissioner Kendell asked if the scales can be repaired. Chriest replied no. Joe Glynn would like to come to the next meeting to speak with the Council about upgrading the control panel. Chriest advised that since the scales need replaced it would be a good time to also upgrade the control panel. Commissioner DeBrock asked if this is a project that can wait until the next fiscal year for budgeting purposes. Chriest advised that Joe is more knowledgeable with this information but Chriest wanted to touch base with the Council about the situation. Joe will have more information for the Council at the next meeting.
Presentation of Bills was next on the Agenda. Commissioner DeBrock asked if there was extra work done because the payment to Village Attorney, William Shirk, was quite high. Chief Lewis replied yes because of addressing the business ordinance in residential areas. Chief Lewis advised that he does not deal in civil, he deals with criminal, so he wanted to make sure he was handling the current situation properly. Bills were ordered paid on a motion by Commissioner Kendell, second by Commissioner DeBrock. “Yes” votes were DeBrock, Kendell and Mayor Hill. The motion carried.
At this time Mayor Hill asked for a motion to go into Closed Session. A motion was made by Commissioner Kendell, second by Commissioner DeBrock at 7:27 PM, to leave the Regular Meeting and go into a Closed Session to discuss the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Employees of the Public Body and Possible Action on Any Item Discussed in Closed Session as Allowed by 5 ILCS 120/1 and the Illinois Open Meetings Act. “Yes” votes were DeBrock, Kendell and Mayor Hill. The motion carried.
A motion was made by Commissioner DeBrock, second by Commissioner Kendell at 7:44 PM to leave the Closed Session portion of the meeting and return to the Regular Open Meeting. “Yes” votes were DeBrock, Kendell and Mayor Hill. The motion carried.
The meeting adjourned at 7:46 PM. The next Regular Meeting of the Tampico Village Council Scheduled to be Tuesday, September 6, 2022 at 7:00 PM will possibly be rescheduled and announced as soon as possible in the Reagan Community Center located at 202 W. Second Street.
Kathy A. Leathers
Clerk
Kristine L. Hill
Mayor
MINUTES APPROVED THIS 6th DAY OF September, 2022
**These minutes are not official until signed, dated and sealed by the Village Clerk**
