REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE VILLAGE OF TAMPICO

March 19, 2024
7:00 PM
Reagan Community Center

Mayor Bruce Peltier called the Regular Meeting of the Tampico Village Council to order at 7:06PM.

Commissioners Sherry Coleman, Susan Dean, Tammy Kendell and Jim Coleman were present. Chief Strike and Village Public Works Superintendent, Tyler Chriest, were also present. Village Clerk, Jamie McIntire, was present and recorded the written and audio minutes.

Mayor Peltier led those present in the Pledge of Allegiance.

Minutes of the March 5, 2024 Regular Meeting were approved as presented.
Minutes of the March 5, 2024 Closed Meeting were approved as presented.

Reports of Village Officials
Superintendent Chriest reported that the snowplows have been cleaned up and put away and the lawnmowers have been serviced and used a few times already. Chriest advised that they’ve also started mulching some leaves at the parks. There’s been some work happening at the Market St. lift station, adjusting a bypass valve riser box to make it accessible. There will be a small yard hydrant installed in that location. There were a few repairs needed on the grasshopper mower, but it seems to be working well now.

Remarks from Guests
Jay Morthland was present to provide a donation from his father’s memorial to the Village Recreation Board for the softball and baseball program. His father was Al Morthland who was a long time Village resident and had much involvement with the Village’s baseball and softball programs. The Mayor and Council thanked Morthland for the generous donation.

Unfinished Business
Clerk McIntire advised that she hopes to provide the Council with a rough draft of the annual newsletter at the next meeting, which is scheduled to be mailed out in the beginning of May. That way if anyone that has anything they’d like to add or alter from their specific department, they can get those changes to Clerk McIntire before that mailing date. Mayor Peltier advised that he was informed that there is need for a voting assistant officer. He’ll get the specific information and asked that it be added to the Village newsletter.

Next, the Council reviewed and discussed the bids that were received for the Village garbage and waste disposal services. Copies of each bid were provided to the Council members. Mayor Peltier asked if there were any questions or opinions. Commissioner Kendell asked when the current contract with Republic Services is up. Clerk McIntire answered June 30th. Mayor Peltier said they were all pretty similar and competitive. Commissioner J. Coleman said that my opinion is to go with Midwest Disposal or stay with Republic. J. Coleman asked if anyone has heard about or dealt with the company Green and Clean. No one said they had. J. Coleman said that it would be good to stay with the provided rollaway garbage cans. Mayor Peltier advised that he had no further information to add at this time and this isn’t something we’re ready to vote on just yet. The Council will continue to review and discuss what option will work best for the Village moving forward. Derek Humphry with Midwest Disposal was present at the meeting. J. Coleman asked Humphry if their contract would have pricing changes and/or increases based off the price of gas at that time. Humphry replied no, that when they put out a bid, they make sure to stick to the numbers provided. We won’t increase rates if gas prices increase. They also provide open communication for any changes they need to be made such as if the number of homes being provided changes throughout the term of the contract. Commissioner Kendell said we don’t want to be charged for more than what we have like in the past. Humphry advised that their numbers would be based off what the Village provides. They also have cameras that log their routes to make sure each home is being taken care of. If a home became vacant, they would take that off the list and be sure to remove the can from the property, and they’ll also provide the Village with extra cans in case they are needed. Humphry is currently the contact for municipalities, and he is currently training another member to help take care of municipalities. Humphry also advised that they are willing to include dumpsters in their contract for the cleanup days that were previously discussed.

New Business
Next, the Council reviewed Ordinance NO.O06-24-03-19, an ordinance amending section 13.40.130 increasing the rates for waste water facilities. Clerk McIntire advised that the water rates will not increase. This is strictly for the sewer rates, making the new minimum rate for sewer $36.77 for the first 3,000 gallons used and an additional $3.68 per 1,000 gallons used after. This rate increase will become effective May 1st and will reflect on the May utility billing. This will also put the rate where it needs to be for the second phase of the sewer relining grant that the Village just applied for. Commissioner Kendell said then we’ll be where we need to be and there won’t be anymore surprise rate increases. Commissioner J. Coleman said we’re actually increasing less than what we planned on doing for the annual rate increase. Clerk McIntire said next year if you’d like to just increase the water rate since we doubled the sewer rate increase, that’s something you can look at next year. A notice of the increase will be on the April utility bill along with notices around town. A motion to approve the ordinance was made by Commissioner Dean, second by Commissioner S. Coleman. “Yes” votes were S. Coleman, Dean, J. Coleman, Kendell and Mayor Peltier. The motion carried.

Last under new business was to review the appropriations ordinance NO.O07-24-03-19 for the fiscal year beginning May 1, 2024 and ending April 30, 2025. Clerk McIntire advised that everything was just reviewed and adjusted at the Special Budget Meeting that was just held. With the few adjustments that were made, the Village will have a surplus of $12,783.03. Mayor Peltier added that a lot of work was done this year so that’s wonderful that we stayed in the black. A motion to approve the ordinance was made by Commissioner Kendell, second by Commissioner J. Coleman. “Yes” votes were S. Coleman, Dean, J. Coleman, Kendell and Mayor Peltier. The motion carried.

Building Permits
Building Permits approved by Zoning Administrator, Tyler Chriest, were 103 S. Washington – Deck, 210 S. Lincoln – Deck and Skid Shed and 105 E. Third – Entry Door’s.

Communications
Clerk McIntire reminded that the Statement of Economic Interest form needs to be completed by May 1st or else the Village is subject to a fine.

Clerk McIntire reported that the golf cart registrations are going well. Utility Clerk, Jennifer Vails, said we have currently received about 40 registrations but when looking at past forms, we are short about 20 from ones previously received. They are due by the end of March to pay that $20 fee for a new registration sticker. Feel free to contact the office if you need help arranging that.

The annual CCR report that is usually provided to the public by May will be postponed per an email received from the EPA. They hope to have that information by July 1st, which then our office will provide that link on the utility bills for anyone to review.

Clerk McIntire also shared that the Royal Neighbors and the Lions club are having an Eater Egg Hunt at Booth Park on Friday, March 29th at 10:30AM.

Mayor Peltier advised that Larry Specht said the township is interested in purchasing the land north of the township building where they currently stockpile their material. The Village does not currently use that land. It’s approximately 80 x 150. Mayor Peltier said it’s something we can think about.

Bills were ordered paid on a motion by Commissioner J. Coleman, second by Commissioner Kendell. “Yes” votes were S. Coleman, Dean, J. Coleman, Kendell and Mayor Peltier. The motion carried.

A motion was made by Commissioner Dean, second by Commissioner S. Coleman at 7:30 PM, to leave the Regular Meeting and go into a Closed Session to discuss the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Employees of the Public Body and Possible Action on Any Item Discussed in Closed Session as Allowed by 5 ILCS 120/1 and the Illinois Open Meetings Act. “Yes” votes were S. Coleman, Dean, J. Coleman, Kendell and Mayor Peltier. The motion carried.

A motion was made by Commissioner J. Coleman, second by Commissioner Kendell at 7:50 PM to leave the Closed Session portion of the meeting and return to the Regular Open Meeting. “Yes” votes were S. Coleman, Dean, J. Coleman, Kendell and Mayor Peltier. The motion carried.

A motion was made by Commissioner S. Coleman, second by Commissioner Dean, to approve a $2.00 an hour raise for Village part-time Public Works employee, Steve Zigler, effective immediately, increasing his pay from $18.00 an hour to $20.00 an hour. “Yes” votes were S. Coleman, Dean, J. Coleman, Kendell and Mayor Peltier. The motion carried.

The meeting adjourned at 7:52 PM. The next Regular Meeting of the Tampico Village Council is Scheduled for Tuesday, April 2, 2024 at 7:00 PM in the Reagan Community Center located at 202 W. Second Street.

Jamie M. McIntire
Clerk

Bruce Peltier
Mayor

MINUTES APPROVED THIS 16th DAY OF April, 2024

**These minutes are not official until signed, dated and sealed by the Village Clerk**