REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE VILLAGE OF TAMPICO
September 3, 2024
7:00 PM
Reagan Community Center
Mayor Bruce Peltier called the Regular Meeting of the Tampico Village Council to order at 7:00PM.
Commissioners Sherry Coleman, Susan Dean, Jim Coleman and Tammy Kendell were present. Village Superintendent, Tyler Chriest, was also present. Village Clerk, Jamie McIntire, was present and recorded the written and audio minutes.
Mayor Peltier led those present in the Pledge of Allegiance.
Minutes of the August 20, 2024 Regular Meeting were approved as presented.
Reports of Village Officials
Superintendent Chriest reported that the Village will be flushing hydrants the week of September 9th through September 13th.
Chriest also reported that Matt Habben with Ruffit Park is interested in taking the playground equipment located on the East and West side of Village Hall if the Council approves it. He also plans to make a donation for the equipment. Chriest said he’s not sure on the time frame of when it will be removed, but he told Habben the sooner the better. The Mayor and Council liked that idea. Chriest also advised that there are signs posted at the two playgrounds stating that it’s a restricted area and not to enter so no one plays on the equipment until it can be removed. Clerk McIntire said she will email the representative with Risk Management to let him know what will be happening with the equipment in the near future. Chriest asked if there is a certain amount they would like to be donated. Commissioner J. Coleman said let him donate what he wants. Commissioner Kendell said be fair about it. The Mayor and Council agreed. Kendell asked if any of the equipment will be left out there so it doesn’t change the status of who can move around? Chriest said there is a swing set in good condition on the East side he’d like to keep, then hopefully leave the tetherball and maybe some smaller play equipment on the West side. The Mayor and Council agreed to that plan.
Mayor Peltier asked resident, Bonnie Anderson, if she’d heard anything about the house next to hers. Anderson said she hadn’t heard anything yet. The bids haven’t been processed yet. Maybe not for another three weeks.
Remarks from Guests
There we no remarks from guests at this time.
Unfinished Business
The first item for unfinished business was to review updates on the Lead Service Line Inventory. Mayor Peltier said there was an email from MO-ST showing they had a few more appointments taken care of. There were three no shows and one of those was their third time not showing up. Mayor Peltier said there was also an email from Jill Pepin stating we have about another week until we’ll have to show those properties as unknown and go from there. Superintendent Chriest advised that MO-ST forgot to order the additional door hangers, so Matt Hansen was going to see how long it would take to get those. Chriest said he could type up a contact request and tape it to the doors for the properties still needed.
Next, the Council reviewed ordinance NO.O03-24-08-20 an ordinance Vacating Part of an Alley in Block 14 in the Village of Tampico. Clerk McIntire advised that she spoke with Gordon Sigel and told him that the Council would like him to pay $250 towards the fee of what it costs to vacate the alley. At first, he was reluctant, but asked if he could have a payment plan. He said he could pay $75 tomorrow and sign the payment plan form, then pay another $75 in October and the remaining $100 in November. Commissioner Kendell said as long as he understands that he can’t do anything with the property until he has it paid in full. The Mayor and Council agreed. A motion was made to approve the ordinance by Commissioner Dean, second by Commissioner S. Coleman. “Yes” votes were S. Coleman, Dean, J. Coleman, Kendell and Mayor Peltier. The motion carried.
New Business
First under new business was to review / discuss / approve an agreement for Professional Services with Community Funding & Planning Services for project name: Project Plan for an IEPA Public Water Supply Loan. Clerk McIntire said this is what Jill Pepin spoke about at the last meeting. This agreement would have a fee of $5,000 to CFPS and a fee of $15,000 to Willett Hofmann for Engineering Services. A motion to approve the agreement was made by Commissioner Kendell, second by Commissioner J. Coleman. “Yes” votes were S. Coleman, Dean, J. Coleman, Kendell and Mayor Peltier. The motion carried.
Next was to review / discuss / approve Insurance Adjustment for the Village Utilities Clerk. Mayor Peltier said we’ll go through the rest of the meeting then go into closed session and come back to this in the end.
The Council moved to review / discuss / approve using Police Protection Funds to pay for Alarm System Quote from Lectronics, Inc. Mayor Peltier asked where the Police Protection Funds come from. Clerk McIntire said its State funds figured in with the Tax Levy. Mayor Peltier said the quote for the alarm system was $3,219.14. It was almost $8,000 when you figured the cameras in with it. The alarms would be set for the Village Hall office and the Police Department office. Clerk McIntire said the way this building is used that would be the only places we could place the alarm system with the cameras to help protect the rest of the building. Superintendent Chriest said he heard about a camera system that was $40 and there was no subscription fee, and you could view it on your phone. Commissioner Kendell said she has the Blink cameras that had the cost of the cameras and then a $100 fee a year. Clerk McIntire said the only issue I could see with that is I’m not sure if we can put that on our personal phones. We do have the phone that we use for the meter readings that it could possibly be attached to that. Village resident, Bonnie Anderson, said she has a nice camera system at the Kickback Saloon. Commissioner J. Coleman asked who would be notified with the alarm system. Mayor Peltier said with Lectronics, it would go straight to County. The company would be notified then they would notify the Sheriff, and then there would be a point of contact that they would notify as well. Commissioner Dean said I think the ADT system would be cheaper than this. Mayor Peltier said he would like to table this and look into it more and get some more quotes.
Next the Council began to review / discuss information regarding the State Grocery Tax ending January 1, 2026. Mayor Peltier said this is a 1% grocery tax. Village attorney, William Shirk, put together a proposal showing the Village can put together their own tax to supplement the loss of that State funding. It can be used in increments of .25%, .50%, .75% or 1%. The paperwork to get this taken care of would have to be submitted to the Illinois Department of Revenue by October 1, 2025. Clerk McIntire said She would double check with Mr. Shirk on how soon they should start moving on this incase there’s more to it than just approving the ordinance. Commissioner Kendell said it wouldn’t be a big deal to put the 1% into play once we lose it, but what if the State comes up with another bill at 1% or 2% and then they’ll have this on top of it. I don’t want to do that to everyone either. Mayor Peltier said I wonder if we could suspend it if something like that does happen. Clerk McIntire said she could ask Mr. Shirk that as well. Mayor Peltier said it looks like we could tax in those increments up to 1%, and we wouldn’t want to go over that. The Council agreed. Clerk McIntire said she’ll get these questions asked and hopefully have a response at the next meeting.
The Council began to review / discuss / approve Pay Estimate #1 – Final to Helm Civil for 2024 Motor Fuel Tax Project. Clerk McIntire said the original quote was for $80,959 and the new pay estimate is $76,775.69. Mayor Peltier said that this is about $4,000 less. A motion to approve the final amount of $76,775.69 was made by Commissioner S. Coleman, second by Commissioner Dean. “Yes” votes were S. Coleman, Dean, J. Coleman, Kendell and Mayor Peltier. The motion carried.
Building Permits
Building Permits approved by Zoning Administrator, Tyler Chriest, was 109 W. Market St. – Roofing Garage.
Communications
Clerk McIntire said it was spoke about in the past of the compensation that elected officials receive and how that is taken care of. Mr. Shirk provided information that details the process of how that is taken care of. Increases can take place, it just has to be done 180 days before the beginning of the term when the increased compensation would be effective. Clerk McIntire said she will keep this information for when it’s appropriate.
Clerk McIntire advised the garbage pick up for the Village will take place Saturday, September 7th this week because of the Labor Day Holiday.
Clerk McIntire also reported that OneOk North System LLC contacted Village Hall this morning to report that they’ll be filling propane tanks South of town this week. They wanted everyone to be aware in case anyone near that side of town smells a gas smell or a rotten egg smell, that’s where it’s most likely coming from. They also notified the fire department, and a sign has been posted at the Village Hall office.
Clerk McIntire also provided the Mayor and Council with their latest Illinois Municipal League magazine with information they can look at in their own time.
Clerk McIntire also reminded that petition packets are available in her office for the position of Commissioner for the April 1, 2025 Consolidated Election. They cannot be turned in until November 12th through November 18th.
Bills were ordered paid on a motion by Commissioner Kendell, second by Commissioner J. Coleman. “Yes” votes were S. Coleman, Dean, J. Coleman, Kendell and Mayor Peltier. The motion carried.
Mayor Peltier asked for a motion to go into closed session to discuss the Insurance Adjustment for the Village Utilities Clerk.
A motion was made by Commissioner Kendell, second by Commissioner J. Coleman at 7:22 PM, to leave the Regular Meeting and go into a Closed Session to discuss the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Employees of the Public Body and Possible Action on Any Item Discussed in Closed Session as Allowed by 5 ILCS 120/1 and the Illinois Open Meetings Act. “Yes” votes were S. Coleman, Dean, J. Coleman, Kendell and Mayor Peltier. The motion carried.
A motion was made by Commissioner J. Coleman, second by Commissioner Kendell at 7:28 PM to leave the Closed Session portion of the meeting and return to the Regular Open Meeting. “Yes” votes were S. Coleman, Dean, J. Coleman, Kendell and Mayor Peltier. The motion carried.
No action was taken after the closed session.
The meeting adjourned at 7:29 PM. The next Regular Meeting of the Tampico Village Council is Scheduled for Tuesday, September 17, 2024 at 7:00 PM in the Reagan Community Center located at 202 W. Second Street.
Jamie M. McIntire
Clerk
Bruce Peltier
Mayor
MINUTES APPROVED THIS 17th DAY OF September, 2024
**These minutes are not official until signed, dated and sealed by the Village Clerk**
