REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE VILLAGE OF TAMPICO
November 5, 2013, 7:00 PM, Tampico Village Hall
The regular meeting of the Mayor and Council of the Village of Tampico was called to order at 7:00 PM, November 5, 2013 in Tampico Village Hall by Mayor Kristine L. Hill.
Village Clerk, Kathy Leathers, called the roll, present were Mayor Hill, Commissioners Toby Johnson, Bruce Hill, Mary Jo Sigel and Derrick Maupin.
Minutes of the October 15, 2013 Regular meeting minutes were approved after several changes; paragraph six, second sentence and paragraph seven, second sentence as requested by Commissioner Sigel.
Minutes of the October 15, 2013 Closed Session meeting minutes were approved as presented.
Kate Fisk, from the Village’s Historical Preservation Committee, told council members she would like to bring back the Christmas Lighting Contest. With the council’s permission, she would like to check into catagories and prizes. Council members granted her request.
Local business, owner Bonnie Anderson from the Kickback Saloon, asked council members to consider allowing her to open her business at 10:00 AM on Sundays. She advised other towns in the area have allowed the early opening and she would like to keep pace with the trend. Council discussion followed with the item to be put on the next agenda for council approval.
Mayor Hill advised those present of receiving the appraisal for the village owned building located at 126 S. Main. Appraisal O.P.T.I.O.N.S, Morrison Illinois completed the appraised value at $5,500.00. Options for the lease or sale of the building were discussed. Council Members agreed to consult a realtor before deciding what would be in the best interest of the Village. Discussion will continue at the next council meeting.
Council members also learned the appraised value of the current Village Hall. Mayor Hill advised the appraised value for 104 W. Market Street came in at $22,500.00. She asked if council members would like to consult a realtor on this matter as well. The council agreed and the building issue will be discussed further at the next council meeting.
Mayor Hill told council members approximately 20 seniors from P-L-T High School came over to help clean the old grade school building. They were supervised by Tampico American Legion Members John Taets and Dennis Morath.
Mayor Hill stated she would like to get the council meeting room, offices and police department rooms ready. She reported the American Legion is ready and arranging for their move to the new building. Hill also reported talking with Tampico Township and arranging for them to have their own space in the building. She suggested a “painting day” in preparation for the move.
Council discussion turned to numerous ideas for the best uses for the building, including sports events, physical training programs, exercise equipment and other community programs. Mayor Hill reported she has recently met with Tim Hatten, a former Tampico Resident and Fitness Professor and Program Director at Rock Valley College, about bringing ultimate sports programs to the new community center and the village’s summer programs. She said Hatten will be attending a village council meeting in the near future to explain what could be offered.
Mayor Hill advised she has talked with the clerk from Cedarville, IL, who faced a similar situation. They are smaller than Tampico and have made a success of taking over their vacant school building. Mayor Hill also stated their clerk has been very helpful in sharing information that has helped them be successful.
Council members were asked to consider naming the new building. One possible name suggested by Mayor Hill would be the Glassburn Center since the Glassburn family settled in the area and contributed so much in helping the town grow in its early years. There are still Glassburn family members in the area who have also supported the village.
The council also discussed fee schedules and lease options whether just for a few hours, a day or on a more long term basis. Commissioner Maupin stated the village should be aware of any costs that will be incurred for long term lease, such as internet, separate phones, etc. Commissioner Sigel agreed that if it is their (tenant) intent to be there more adjustments would have to be made in any lease agreement according to what the village would want. Commissoner Johnson also agreed that agreements could and would have to be changed to fit potential rising costs. A deposit fee was also discussed. It was also mention by council members, that those who rent the gymnasium would be required to pay an initial deposit that would be returned if the area was returned to the same condition it was in when rented.
Commissioner Sigel asked how may actual rooms there are in the building. Maupin stated there may not be that many to rent, (once programs get started). Johnson stated we acquired the building, are getting programs set up and attacking it quickly. Maupin suggested weekly, monthly and yearly passes and fees. Mayor Hill would like the Recreation Board to come up with the different fees including resident and non-resident schedules.
On a motion by Commissioner Hill, second by Commissioner Johnson, an initial fee schedule for the gymnasium was approved as follows: $15.00 per hour or $100.00 for non-residents per day while residents will pay $50.00 per day. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried.
On a motion by Commissioner Maupin, second by Commissioner Sigel, Resolution No. R04-13-11-05 was approved to pay expenses for the Village building located at 202 W. Second St. not to exceed $10,000.00 out of the Public Benefit Fund. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried.
On a motion by Commissioner Johnson, second by Commissioner Hill, Resolution No. R05-13-11-05 was approved to use Motor Fuel Tax Funds and Other Surplus Funds for additional expenses incurred in conjunction with the Federal ITEP grant used for the new downtown street lighting as outlined in the original grant agreement. $11,460.00 will be paid out of MFT Funds and $12,681.28 will paid out of General Corp funds as set aside for that purpose. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried.
Mayor Hill started a discussion on meeting dates in December. She stated with the holidays coming up people tend to be really busy. She asked council members if they would like to hold one meeting for the month on Tuesday, December 17, 2013. A motion was made by Commissioner Johnson, second by Commissioner Hill to meet only once in December on the 17th of the month. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried.
Village Clerk Leathers advised the council that the fiscal year 2012-2013 Audit has been completed by village auditors, Wipfli LLP, Dixon IL. She advised them the audit went well with only a few issues to be taken care of. She asked them to review their copy of the audit and if they had any questions she would try to answer them or consult the auditors for their opinion. Copies of the final audit will be kept on file in the Village Clerk’s office.
Reports of Village Officials
Mayor Hill reported she would like to thank Brenda Zigler for all her help in getting settled in the old grade school building. She would also like to thank Prophetstown High School seniors for helping with the building clean-up and American Legion members John Taets and Dennis Morath.
Commissioner Sigel reported gravel has been put down in front of the grade school and several of the yield signs have or will be replaced with stop signs. She stated the Methodist Church on the corner of Glassburn and Lincoln Street will be getting back to her on possible placement of the signs at their corner.
Commissioner Johnson reported the Recreational Board will have a meeting on Wednesday, November 6, 2013 in Tampico Village Hall. He said they will try to meet the first Wednesday of every month.
Clerk Leathers reported the IEPA has completed an inspection of the village’s water system and deemed it in satisfactory condition.
The new owners of the Pitney Building, Bob & Julie Stees, who are working toward opening a restaurant, told the council they would like to purchase the village owned building next to theirs. Stees said it would benefit the village and encourage new business and new money. Stees was advised there are procedures the village must follow before selling village owned real estate as discussed earlier in the meeting.
Bills were ordered paid on a motion by Commissioner Johnson, second by Commissioner Hill. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried.
The meeting adjourned at 8:18 pm. The next regular meeting of the Tampico Village Council will be Tuesday, November 19, 2013 at 7:00 PM in Tampico Village Hall.
Kathy A. Leathers__________________
Clerk
Kristine L. Hill ________________
Mayor
MINUTES APPROVED THIS _19th__ DAY OF ___November _________, 2013
**These minutes are not official until dated, signed and sealed by the Village Clerk**
