REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE VILLAGE OF TAMPICO
April 15, 2014 – 7:00 PM – Reagan Community Center
The regular meeting of the Mayor and Council of the Village of Tampico was called to order at 7:00 PM by Mayor Kristine L. Hill.
Commissioners Bruce Hill, Mary Jo Sigel and Derrick Maupin were present. Commissioner Johnson was absent. Police Chief Terry Strike was also present. Village Clerk Kathy Leathers recorded the written minutes.
Mayor Hill announced she would be bringing back the Pledge of Allegiance at the start of meetings. She stated it has not been done at the meetings in years. She said it would be good to bring the practice back especially since today is the first anniversary of the Boston Marathon Bombing. She stated it should remind us all of why we are here. Mayor Hill asked those present to rise and turn to the flag during the recital.
Minutes of the April 1, 2014 Regular Meeting were approved as presented.
On a motion by Commissioner Sigel, second by Commissioner Maupin, a fence permit was approved for Al & Cathy Groll, 207 S. Main Street. “Yes” votes were Hill, Sigel, Maupin and Mayor Hill. The motion carried.
After review of a renewal liquor license application from the Kickback Saloon, Bonnie Anderson, Commissioner Sigel motioned, second by Commissioner Maupin, that a Class A Liquor License No. 85-14, for the Kickback Saloon, (Bonnie Anderson), 102 N. Main Street, Tampico, Illinois, be approved from May 1, 2014 to October 31, 2014. The fee of $400.00 was paid. “Yes” votes were Hill, Sigel, Maupin and Mayor Hill. The motion carried.
Commissioner Sigel motioned, second by Commissioner Maupin, that a Mechanical Amusement Device License No. T-92, for the Kickback Saloon, (Bonnie Anderson), 102 N. Main Street, Tampico IL, to operate two (2) amusement devices from May 1, 2014 to April 30, 2015. The fee of $50.00 was paid. “Yes” votes were Hill, Sigel, Maupin and Mayor Hill. The motion carried. Commissioner Sigel questioned why there were only two. Clerk Leathers told Sigel, these games are separate from the video gaming machine licenses that the village approves at the end of the year.
Tracy Keele, Manager of the local Casey’s General Store, was present to request renewal of their liquor license. Following a review of their application, Commissioner Hill motioned, second by Commissioner Sigel, that a Class E liquor License No. 86-14 for Casey’s Retail Company, dba Casey’s General Store #1304, 201 S. Main Street, Tampico IL, be approved from May 1, 2014 to October 31, 2014. The fee of $600.00 was paid. “Yes” votes were Hill, Sigel, Maupin and Mayor Hill. The motion carried.
Larry Specht, representing the Tampico Men’s Club, was present. He requested the approval of a liquor license for a beer garden to be operated by the club during Tampico Festive Days in June. Following a review of the application, Commissioner Maupin motioned, second by Commissioner Hill, that a Class C Liquor License, No. 84-14, be approved for the Tampico Men’s Club, 202 S. Benton Street, Tampico IL, from June 27 through June 29, 2014. Hours of operation are: Friday – June 27, 2014 – 5:00 pm to 12:00 am; Saturday – June 28, 2014 – 5:00 pm to 12:00 am; Sunday, June 29, 2014, from 1:00 pm to 10:00 pm. The fee of $5.00 was paid. “Yes” votes were Hill, Sigel, Maupin and Mayor Hill. The motion carried.
In conjunction with the Festive Days celebration, Specht told the Council if anyone would like their event or activity on the poster for Festive Days they should contact him. He advised he hasn’t started the list yet, but wanted to get the word out.
There were no remarks from guests.
Mayor Hill asked if there was anything to report about the RCC. She stated things seem to be rolling along good. Commissioner Maupin concurred. Mayor Hill reported people are paying attention to the schedule of events on the village website. She advised someone scheduled for a party on a Saturday had to move it to a Sunday and almost immediately someone else called to book their party for the newly open date. Mayor Hill advised she is trying to keep the calendar up to date within 24 hours at the most 48 hours. Maupin stated it’s a busy place. Mayor Hill advised them she has asked Leathers to pick up bottled water and a few snacks as refreshments to keep on hand in case someone would have a medical emergency such as low blood sugar or something while they are in the building. Since Leathers is an EMT she would have supplies on hand to assist her.
Leathers advised the council she will be ordering pads for the AED since they are expired. Mayor Hill advised the village will need to find the case for the AED unit so it may be hung on the wall for easy accessibility. It was right inside the gym and we need to put it up in case we need it. It should be on the wall. The school did not leave the wall box. Leathers advised it is a basic unit able to be used by the public with specific instructions on its use in an emergency.
Mayor Hill advised the council of correspondence from Sharon Pepin, Community Funding & Planning Services, in regard to the CDAP Grant to used for the South Main Place sewer project. The village’s share of the $430,000.00 project cost would be $107,500.00. Mayor Hill advised the council, those figures have already been included in the fiscal year 2014-2015 budget. Clerk Leathers advised if for some reason the council did not want to lay out that kind of money at once, there are other options available such as a promissory note or other type loans. She wanted them to be aware of the options. Village Engineers, Willett, Hofmann and Associates, Inc., have a long list of to-do items to update the infrastructure systems. Commissioner Sigel asked what the project covers. Leathers told her it includes the South Main Place sewer project, updating the Kimball Street lift station, which is the main lift station that serves the village. Leathers also advised it will cover the cost of re-lining sewer lines that were identified during the village’s video taping of the sewers. Re-lining the lines is preferable to waiting for a problem to occur and having the time and expense of digging the lines up and replacing them. Mayor Hill advised the submittal date for the grant has been pushed back to June 2, 2014 so the village must wait and see if we even qualify for this grant but the village does have money set aside for the balance of funds. The council discussed paying for the things as they go. Mayor Hill advised it is a good preventative measure and will save the village far more than the cost of the project. Mayor Hill advised she will contact Pepin.
Mayor Hill advised there is no recent update for the Safe Routes to School Grant process. The village did order the signs. A “No Cell phones” sign will go up on the school crossing in addition to the stand up sign for the middle of the road and a couple other signs to fill in any inconsistencies down there. She stated that way everyone will know it’s a school zone and prosecuting offenders will be easier. Mayor Hill asked Chief Strike if things were getting better at the school and he advised they had. Mayor Hill stated working with the school on these signs will shed a good light on the village so we may get the funding for this grant. Mayor Hill reported Sharon Pepin, who is writing the grant, has been in touch with the state to make sure everything is in place for it.
Clerk Leathers advised Village Attorney, William Shirk, has reviewed the appropriations ordinance and found it in good order subject to Council approval. Commissioner Maupin motioned, second by Commissioner Sigel that Ordinance No. O10-04-15-14 Appropriating Funds for Corporate Purposes for the 2014-2015 Fiscal Year be passed, approved and published in pamphlet form. “Yes” votes were Hill, Sigel, Maupin and Mayor Hill. The motion carried. The grand total of the appropriation is $1,359,215.35. The grand total of anticipated revenues is $1,374,579.00.
Council discussion turned to the Waste Hauling Contract that will expire this June. Mayor Hill advised council members she had hoped to renew the existing contract with Republic Services, who had purchased the original carrier, Affordable Waste, in January 2014. Mayor Hill stated she has heard nothing concrete from Republic and recommended the council put the Waste Hauling Carrier matter out for bids. It has been learned some area communities are going more toward the automated garbage and recycling pick-up where the garbage company provides the containers and a one-man truck is able to do the entire route. The council also discussed one day pickup for both recycling and garbage and the possibility of having the same pick-up site for both, either curbside or in the alleyway.
Mayor Hill advised there will be an Electronic Recycling Day on May 3, 2014, when other organizations in the area, such as Royal Neighbors and 4-H, will be cleaning up the village parks and planting flowers and trees. KSA out of Morrison will handle the recycling event the same as last year. It will be at the Reagan Community Center from 9:00 am until noon.
Clerk Leathers advised she is still researching a business re-zoning variance requested by a resident and another resident who wants to put up an auxiliary structure on a vacant lot. Leathers will also request more input from the Zoning Board.
Mayor Hill advised the council, the village should consider two seats on the Historic Preservation Committee vacant. The members had either moved away from Tampico or are unable to serve on the committee. Mayor Hill advised Denise McLoughlin of the Tampico Historic Society, has expressed an interest in being a member of the preservation committee. Mayor Hill reported McLoughlin has so much knowledge of the historic downtown buildings that she would be perfect for the committee. On a motion by Commissioner Hill, second by Commissioner Maupin, Denise McLoughlin will be appointed to the Tampico Historic Preservation Committee. “Yes” votes were Hill, Sigel, Maupin and Mayor Hill. The motion carried. The Committee will still need one other member.
Mayor Hill next advised the council winter has taken its toll on the Waste Water Treatment Plant’s 1979 Flow Meter and it needs to be replaced. Mayor Hill stated it has to be replaced to be compliant with the IEPA. Public Works Superintendent, Tom Pierce, had looked at several pricing options and submitted a proposal from Flow-Technics, Inc. Mayor Hill advised this is the original company and the proposed Greyline OCF 5.0 Flow Meter will not need any fabrication or adjustment and should fit in the current cabinet. A motion was made by Commissioner Sigel, second by Commissioner Maupin to purchase a Greyline OCF 5.0 Flow Meter from Flow-Technics, Inc. at a cost of $5,590.42. “Yes” votes were Hill, Sigel, Maupin and Mayor Hill. The motion carried.
Building Permits issued by Zoning Administrator, Ron Kuepker, include a new roof at 205 S. Main St.
Reports of Village Officials
Mayor Hill mentioned a Recreation Board matter in the absence of Commissioner Johnson. Tim Hatten and Superintendent Pierce are concerned about who will be taking care of the ball diamonds.
Commissioner Maupin advised volleyball has been discussed either a one night event or a volleyball league in the winter. Maupin said Johnson thinks he has a gym-sized volleyball net that would work. Maupin advised they will just need to see if it will fit or what would be needed to make it fit.
Mayor Hill would like to get together a meeting of the Historic Preservation Committee. She advised Commissioner Sigel she would be in touch to set it up.
Leather advised of communications she has received from Mediacom such as their customer relations report and an increase in cable equipment costs. The council discussed how many residents in town are still using the cable company with the advent of satellite television and any problems they may have. The council also discussed when or if Mediacom would be able to get internet service to the village. Mayor Hill advised the village has tried to work with them on this in year’s past.
Mayor Hill advised the Ora Newman land auction was in the RCC building on Saturday. The Newman family donated a 100-cup coffee maker to the village for use at its different functions. Stenzel Auction Service also paid a donation of $100.00 to use the conference room for the sale. It was learned there were a lot of people at the RCC that day.
The Lion’s Club Easter Egg Walk was held in the gym on that day as well. Mayor Hill said she stopped by and it seemed everyone and everything was working around the schedule and seemed to be doing fine. Commissioner Maupin closed up the building at the end of the day.
Mayor Hill reminded everyone Electronic Recycling will be May 3, 2014. Royal Neighbors Prophetstown Youth Chapter will hosting their annual Easter Egg Hunt on Friday, April 18, 2014 in Booth Park at 10:00 am sharp.
Commissioner Hill advised he will be working with Police Chief Strike on upgrading Village Ordinance to cover fireworks, drug use and cell phone use while driving. It will be easier to charge offenders if it’s in village ordinance and the village would get the fine revenue instead of it going to the state or county. Commissioner Hill advised the amount of the fine will be set in the ordinance too.
Commissioner Hill stated the council should look into video surveillance for the RCC building. He found one with four cameras and everything. Mayor Hill stated with as many people that are coming in and out here it’s a good safeguard. Commissioner Maupin said the question is the camera’s quality enough for the video to be worth something. It was learned the newer cameras are better quality for an affordable price. The set-up Commissioner Hill found was $349.00. Maupin said he was curious because a lot of the time the video is not clear enough to be useful. Commissioner Hill advised the unit he looked at was high resolution and digital. He also said you can add cameras to the system. Maupin wondered about partitioning off the building without compromising safety by closing the second floor doors and lower main hallway. Public restrooms will still be available down the hall from the gym. Sigel liked the idea that you can add more cameras to the system.
Mayor Hill reported the locksmith will be coming to re-key the whole building soon.
Bills were ordered paid on a motion by Commissioner Hill, second by Commissioner Maupin. “Yes” votes were Hill, Sigel, Maupin and Mayor Hill. The motion carried.
The meeting adjourned at 8:05 PM. The next regular meeting of the Tampico Village Council will be Tuesday, May 6, 2014 in the RCC at 202 W. Second Street.
Kathy A. Leathers
Clerk
Kristine L. Hill
Mayor
MINUTES APPROVED THIS 6th__ DAY OF ______May____________, 2014
**These minutes are not official until signed, dated and sealed by the Village Clerk**
