REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE VILLAGE OF TAMPICO
June 17, 2014
7:00 PM
Reagan Community Center
Mayor Kristine L. Hill called the regular meeting of the Tampico Village Council to order at 7:00 PM.
Commissioners Toby Johnson, Bruce Hill, Mary Jo Sigel and Derrick Maupin were present. Police Chief Terry Strike was also present and Village Clerk, Kathy Leathers recorded the written minutes.
Mayor Hill led those present in the Pledge of Allegiance.
The minutes of the June 3, 2014 Regular Meeting were approved as presented.
The minutes of the June 3, 2014 Closed Session will be reviewed during a Closed Session to discuss Employee matters later in the meeting.
Per the recommendation of Zoning Administrator, Ron Kuepker, a fence permit for 108 S. Lincoln St. – Kelly Davis, was approved. The motion was made by Commissioner Maupin with a second by Commissioner Sigel. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried. The $10.00 fee was paid. Mayor Hill suggested to council members they may want to change the ordinance concerning fence permits. Mayor Hill stated the council could approve a different protocol with more uniformity around the village as well. Clerk Leathers told them the timing for residents wanting to put up a fence and the next council meeting usually is off since residents must ask to be put on the agenda at least five (5) days prior to the meeting.
Mayor Hill told the council there was nothing new to report at the RCC. She stated there will be a craft show coming up during Tampico Days. She stated it’s going good.
Clerk Leathers advised the council Sharon Pepin, village grant writer, has submitted the grant application to the Department of Commerce and Economic Opportunity for the South Main Street Sewer Project. Leathers advised the village has also received an invoice for $3,800.00 from Pepin for grant writing services. Payment was approved on a motion by Commissioner Johnson, second by Commissioner Hill. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried.
Mayor Hill reported nothing new for the Safe Routes to School Grant. Commissioner Johnson stated he would like to see sidewalks on the route to the ball diamond. Mayor Hill assured him that will be phase 2 of the program.
Representatives from Republic Services, dba Allied Waste, and Moring Disposal, Inc. were present to discuss Solid Waste Carrier proposals for the Village’s Garbage and Recycling Pick up. Clerk Leathers informed those present, the Council had voted at a previous meeting to waive the bid process for obtaining quotes for Solid Waste Hauling and Recycling. With that in mind, she said, letters were sent to local area solid waste contractors inviting them to submit proposals.
Letters were sent to Moring Disposal, Inc., Republic Services and Waste Management. The current contract with Affordable Waste, taken over by Republic Services on January 1, 2014, will expire on June 30, 2014. Leathers stated she included in the invitation a list of specifications the Village would need.
Moring Disposal, Inc. agreed to specifications the village needs and proposed curbside garbage collection rates at $12.46 per month with recycling at $2.56 per month, total $15.02 per month. Moring also provided an alternate proposal that included 65 gallon refuse carts provided by the company at $11.31 per month with recycling in 65 gallon refuse carts at $2.50 per month, or a total of $13.81 per month.
Republic Services agreed to specifications the village needs and proposed three different pricing lists over a five year period. Their initial proposal for total garbage and recycling would start at $10.47, ($2.47 recycling/$8.00 garbage), in year one of the contract with a change to $10.78 in year three, $11.11 in year four and $11.44 in year five. Their alternate proposal A would start at $9.33 in year one, $9.93 in year two, $10.23 in year three, $10.53 in year four and $10.85 in year five. This proposal would have Republic using the Lee County landfill instead of Whiteside County’s. Leathers advised according to Village Attorney William Shirk, it is not a problem for them to do that. Republic’s Alternate B proposal that would have a 95 gallon toter for garbage and another for recycling, ($65.00 each at village expense), would be $11.44 for years one and two of the contract, $11.78 for year three, $12.13 for year four and $12.61 for year five. Commissioner Sigel wanted to know if garbage / recycling pickup would be one day a week instead of two different days. She was told that could be included in the contract. The contract will also include dumpsters for the RCC, the sewer plant and the ball diamonds and pickup of one large item, (couch, chair, etc.), per week.
Council discussion turned to staying under the budgeted amount of $12.50 that each resident pays on their monthly water / sewer bills. Clerk Leathers advised any surplus in the recycling budget is used to purchase replacement recycling bins. Council members are agreed residents should not be asked for an increase to pay a higher garbage rate. Commissioner Maupin asked what would happen if the 95 gallon totes were used and someone had more garbage than the tote could hold. The Republic Services representative discussed several options including sticker programs with increased costs.
Commissioner Maupin asked the representative from Moring Disposal, Inc. what he could offer as a selling point on their services. A copy of the proposals was given to the representative from Moring Disposal, Inc. He advised Moring could not offer the pricing Republic Services could at this time and thanked the council for including them in the invitation for proposals.
On a motion by Commissioner Johnson, second by Commissioner Hill, Mayor Hill was given the authority to sign and enter into a five (5) year contract with Republic Services detailed in Alternate Proposal A. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried. Council members thanked both representatives for attending the meeting.
Mayor Hill advised she and Commissioner Hill will be attending more meetings concerning emergency preparedness for the village in case of a man-made or natural disaster. Clerk Leathers advised this is part of a county-wide plan to facilitate getting grant money and / or FEMA or IEMA monies if such a disaster should occur. Mayor Hill advised she would keep the council informed of the progress of the meetings she will attend.
Clerk Leathers presented an invoice for the annual village accounting software license agreement and technical support through Hometown Tech Solutions in the amount of $2,500.00. Commissioner Sigel motioned, second by Commissioner Maupin to approve the payment. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried.
Clerk Leathers also advised she would be recommending replacing the village office computers. She has a proposal submitted by Quentech, Princeton IL, for two HP computers and three monitors the council could discuss at their next council meeting. The clerk is hoping with Hometown Tech Solutions and the new computers it could ease the process of taking debit / credit card payments.
At 7:46 PM Commissioner Johnson made a motion, seconded by Commissioner Hill to leave the regular portion of the meeting and enter into a closed session to discuss questions with the June 3, 2014 closed meeting minutes and discuss recently hired employees and their compensation. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. the motion carried.
At 7:54 PM Commissioner Maupin made a motion, seconded by Commissioner Sigel to adjourn the closed session meeting and return to the regular meeting session. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried.
The Closed Session meeting minutes were approved with one change requested by Commissioner Sigel.
A motion was made by Commissioner Johnson, second by Commissioner Hill to approve end of probationary period wage increases for recently hired employees as follows: Lance Schindel $9.00 per hour, Brandon Thomas $9.00 per hour, Katie Thomas $9.00 per hour and Peggy Hadaway $9.50 per hour effective immediately and to be re-evaluated again in six months. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried.
Building Permits issued by Zoning Administrator, Ron Kuepker, were 501 W. Kimball – new siding and second story roof.
Commissioner Johnson reported the Recreation Board is going along good. He advised there is a vacancy and he expects to have a replacement in line for approval at the next council meeting. Johnson also advised they will be having a meeting on June 18, 2014. He said they are talking of fund raising ideas such as a “cook off” that could include area fire departments and police departments. Participants would be allowed to keep the prize money for their departments and the recreation committee could have concessions available. He advised they will be discussing their plans further.
Mayor Hill told the council of a canoe trip down the canal planned during Tampico Days.
It is her understanding, in the future they will be planning these types of trips to include camping and cook outs. Mayor Hill suggested groups could provide presentations, etc., for those who participate in the trips. Mayor Hill said Dave Druen from Rock Falls / Sterling and Tampico native, Dana Fellows, will be doing a test run on June 26th to see how long it takes them to get from Rock Falls to Tampico. Mayor Hill hopes the events will help get a proposed bike path from the canal to the village done sooner.
Commissioner Johnson reported the Tampico Runners Club via the Recreation Board is starting a 12-week marathon training program for a fee that will cover the program and water for water stops along the training route. Commissioner Maupin added that the group will primarily use the canal and start at 6:00 am on Saturday mornings. Commissioner Johnson advised Rec Board member Bridget Maupin has all the details. He told the council it will lead in to the Quad-City marathon. Commissioner Maupin also advised information about the training program will be provided during the Dutch Dash 5K Run/Walk sign up during Tampico Days. Johnson reported Tampico Runners club T-shirts will be worn during the marathon.
Mayor Hill advised the Tampico Historic Preservation Committee is selling 50/50 Raffle Tickets for Tampico Days. The money raised will go toward brass plaques for the downtown historic buildings. Mayor Hill also reported anyone who is interested in being on the committee should contact her. The Mayor said so far only two members have been attending the meetings and there needs to be five members on the board in order for the Village to maintain their place on the National Historic Registry. Mayor Hill advised the Committee will meet after Tampico Days.
A thank you was received from the Relay for Life.
Commissioner Sigel stated it has been brought to her attention there is a tomb for the unknown soldier in Reagan Park. Sigel asked Mayor Hill if she knew of this. Mayor Hill advised all of the time she has been here she has not heard of someone being buried in Reagan Park. Sigel stated no one is buried there but it is to signify the unknown soldier. Sigel said the park trash can is being put on the cement slab. People have told Sigel it cannot be put there. Mayor Hill advised if that is the case the trash can will be moved.
Mayor Hill reported Roy & Mary Lou Haney are moving forward with putting a planter on South Main Street in front of the newly opened downtown business since there are other planters along Main Street.
Bills were ordered paid as presented on a motion by Commissioner Johnson, second by Commissioner Hill. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried.
The meeting was adjourned at 8:09 PM. The next regular meeting of the Tampico Village Council will be Tuesday, July 1, 2014 at 7:00 PM in the Reagan Community Center located at 202 W. Second Street.
Kathy A. Leathers
Clerk
Kristine L. Hill
Mayor
MINUTES APPROVED THIS _1st __ DAY OF _____July_______, 2014
**These minutes are not official until signed, dated and sealed by the Village Clerk**
