REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE VILLAGE OF TAMPICO
July 1, 2014
7:00 PM
Reagan Community Center
Mayor Kristine L. Hill called the regular meeting of the Tampico Village Council to order at 7:00 PM.
Commissioners Toby Johnson, Bruce Hill, Mary Jo Sigel and Derrick Maupin were present. Also present: Police Chief Terry Strike and Public Works Superintendent Tom Pierce. Village Clerk Kathy Leathers recorded the written minutes.
Mayor Hill led those present in the Pledge of Allegiance.
The minutes of the June 17, 2014 Regular Meeting were approved as presented.
The minutes of the June 17, 2014 Closed Session were approved as presented with no changes or additions.
There were no remarks from guests.
Mayor Hill advised the RCC is rolling along….progressing and functional. Commissioner Sigel asked if anything has been set down such as fees or anything yet. Mayor Hill advised it’s the $50.00 per day for the gym. It seems to be going good for right now with the equipment and stuff the village has to offer. Everyone has been cleaning up after themselves and there have been no issues whatsoever.
Clerk Leathers advised council members there has been no information concerning either the CDAP Grant application or the Safe Routes to School Grant application. The council agreed to remove the items from the agenda until the status of either of the two grants changes. Mayor Hill advised the village will probably not be hearing anything until at least September.
Mayor Hill advised she is still gathering information on Emergency Preparedness and Hazard Mitigation. She told the council she will be attending a county-wide hazard mitigation meeting on July 17, 2014. Commissioner Sigel asked when and where the meeting was held. Clerk Leathers advised county communities have been asked to become members of the program and to send representatives from each county community. Leathers advised it will be a more intense program concentrating on after disaster mitigation.
Discussion was held on the purchase of new computers for village offices. Mayor Hill stated the estimate Leathers presented at the last meeting was very reasonable. Leathers advised there have been several issues with Windows XP since Microsoft is no longer updating the operating system. Commissioner Sigel wanted to know which three offices will be getting the new computers. Leathers told her it would be the Utility Clerk’s office and her office. Approval was given to purchase two HP computers and three monitors from Quentech, Inc., Princeton IL for $1,795.79. The price includes set up and information and software transfer. On a motion by Commissioner Johnson, second by Commissioner Hill, approval was given to purchase the new computers. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried.
Discussion turned to the Village’s 2014 Motor Fuel Tax project. Mayor Hill explained approving an agreement with Whiteside County Highway Department allows the village to save on seal coating materials, engineering fees and other costs associated with MFT work. Pierce advised the county highway department does all the measuring and estimating of time and materials for better overall project results. A motion was made by Commissioner Sigel, second by Commissioner Maupin to approve an intergovernmental agreement with the Whiteside County Highway Department for the Village’s 2014 Motor Fuel Tax Projects. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried.
Ordinance No. O01-14-07-01 establishing the prevailing wage rates in Whiteside County was approved on a motion by Commissioner Johnson, second by Commissioner Hill. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried. The ordinance determines the Prevailing Rate of Wages for Whiteside County as determined by the Illinois Department of Labor. Copies of the Village’s prevailing wage ordinance will be forwarded to the IL Department of Labor and the Secretary of State’s office. copiers of the ordinance are also available from the village clerk’s office.
A motion was made by Commissioner Maupin, second by Commissioner Johnson, that Resolution No. R02-14-07-01 be passed and approved to Review Closed meeting Minutes from January 2014 through June 2014 to determine the confidentiality or release. “Yes” votes were Johnson, Hill, Maupin and Mayor Hill to keep the Closed Meeting Minutes confidential. Commissioner Sigel voted “No”. The motion carried.
A motion was made by Commissioner Johnson, second by Commissioner Hill to approve the purchase two (2) air conditioning units from Fritsch Home Heating for $1,280.00 for the Council Room. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried. Mayor Hill stated the Council Room is a versatile room and it has a lot of functions. There will be many uses for it. It has already been used for a land auction. Commissioner Hill stated if there are a lot of people present one air conditioner won’t keep up.
Commissioner Sigel asked where the council is in regard to rezoning the RCC. Mayor Hill replied referring to two things. The Village Council is the one that enforces the zoning ordinance and secondly it is not out of line, because it is exempt. Sigel said she will have to look into it. She does not believe the different things in the zoning thing qualify the Village to be exempt. Commissioner Johnson said basically the council is the one to enforce it anyway. Commissioner Sigel said it would be a simple thing just to do it. Mayor Hill said it’s more money to spend on an ordinance change and if it’s not a problem then why spend the money. Commissioner Hill agreed. Mayor Hill stated the village would be the one to punish the village and fine the village and we are exempt for this use. Commissioner Sigel said she would look it up and from what she read, if she has to, she will call the attorney and show him where it read. Mayor Hill stated she wanted to keep the cost down. Commissioner Sigel said she understood that because she knows the cost is quite high. Mayor Hill said council members are calling the attorney and they’re double doing things the council does not need to do at times.
Building permits issued by Zoning Administrator, Ron Kuepker, were 202 Glassburn to replace the siding and soffit.
Mayor Hill reported Tampico Days went pretty well. There were no fights. Commissioner Maupin stated he noticed there was a pretty strong police presence. Commissioner Johnson agreed.
Commissioner Hill has been working with Representative Mike Smiddy’s office trying to get a storm siren upgrade for the village. Mayor Hill stated she received a call from the governor’s office today in regard to the upgrade. Commissioner Hill hopes they may be able to do something for the village.
Commissioner Johnson advised the Recreation Board is still in the planning process but they have a lot of great ideas. They will be meeting again on July 2nd, the first Wednesday of the month.
Mayor Hill reported the 50/50 raffle fund raiser for the Tampico Area Historical Preservation Committee was really good. The Committee’s share of the money raised was $606.00, basically enough for two bronze plaques for the historic downtown buildings. Mayor Hill also reported she may have two new members to come onto the committee.
Superintendent Pierce suggested to the Council, he has a long range plan regarding village mowing equipment. He said he has mentioned to Commissioner Johnson purchasing a newer mower in the spring for public works and using the older Gravely mower for the ball diamonds. He said the Gravely has been used since he started here maybe 9 or 10 years ago. Pierce said the mower would work well out at the ball diamond and something a little smaller could be purchased for the parks. He stated the large deck on the Gravely scalps the parks. He told the council it is just something to think about for this winter. Commissioner Maupin asked what kind of expense would be involved. Pierce said around $15,000.00 for a good commercial mower. John Deere has good government plans with deep discounts. Pierce said the mower should be replaced because of it’s age, but the village will probably not be offered anything for it so it might as well be passed on. Commissioner Johnson said it would be worth more to the ball diamond. Commissioner Johnson suggested a possible fund raiser to help. Pierce said the Gravely was purchased new for $13,000.00 ten years ago.
Commissioner Maupin asked about running a village water line to the ball diamond concession building. Mayor Hill advised Commissioner Maupin and Johnson should talk to the adjacent property owner to see if an easement can be agreed upon. The plan would alleviate ongoing problems with the existing well pump. Discussion touched on park restroom facilities and a way to raise money to upgrade. Commissioner Maupin suggested specifically naming what a fund raising event was for. He suggested a list of projects that need to be done that way when one is complete it could be checked off the list. Commissioner Sigel suggested starting fundraising efforts earlier in the year like Amboy does. She said it would need to be started now. Mayor Hill suggested offering more than one prize such as breaking it down to three prizes. Discussion was also held on ways of attracting more people to Tampico Days such as a car show.
Pierce also advised the council, materials have been purchased to repair the Ball Diamond bleachers. Commissioner Johnson asked if the frame was still sound and whether replacing the wood components would be sufficient. Pierce advised just the wooden seating part needed to be replaced.
Bills were ordered paid on a motion by Commissioner Johnson, second by Commissioner Hill. “Yes” votes were Johnson, Hill, Sigel, Maupin and Mayor Hill. The motion carried.
There being no further business, the meeting was adjourned at 7:37 PM. The next regular meeting of the Tampico Village Council will be Tuesday, July 15, 2014 at 7:00 PM in the Reagan Community Center located at 202 W. Second St.
Kathy A. Leathers
Clerk
Kristine L. Hill
Mayor
MINUTES APPROVED THIS _15th___ DAY OF _____July_________, 2014
**These minutes are not official until signed, dated and sealed by the Village Clerk**
